Coordinator, Booking

Monumental Sports & Entertainment - Entry Level

Washington · DC

Administration/General Management: Administrative/Executive Assistant

months ago

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Monumental Sports & Entertainment (MSE) is one of the largest integrated sports and entertainment companies in the country with one of the most diverse partnership groups in all of sports. MSE owns and operates seven major and minor sports teams: 2018 NHL Stanley Cup Champion Washington Capitals, NBA’s Washington Wizards, WNBA’s 2019 Championship Washington Mystics, NBA G League’s Capital City Go-Go, 2021 & 2020 NBA 2K League Champion Wizards District Gaming and Caps Gaming, an esports sub-brand of the Capitals. Additionally, it holds a significant investment in a seventh professional team, Team Liquid, an endemic esports team owned and operated by aXiomatic, in which MSE is an investor.

In September 2022, MSE acquired the regional sports network, then-called NBC Sports Washington and newly rebranded as Monumental Sports Network. Monumental Sports Network now holds the exclusive local television media rights to Capitals’, Wizards’, and Mystics’ games. The network is both a linear channel and a digital operation. Prior to acquiring the linear platform, the digital platform was launched by MSE in 2016, as the first-of-its-kind regional sports network for digital, mobile, and streaming platforms. Those linear and digital platforms are now combined and join Caps Radio, Wizards Radio, MSE Outdoor and Monumental Productions for a full suite of six media enterprises.

In addition to Capital One Arena – a venue which hosts 3M+ visitors across over 250 events annually, MSE also manages MedStar Capitals Iceplex (training facility for the Capitals), MedStar Health Performance Center (training facility for the Wizards, Mystics, and Go-Go) and EagleBank Arena (a 12,000+ live event venue on George Mason University’s campus).

In July 2020, MSE partnered with William Hill (subsequently acquired by Caesars Entertainment) to open the first ever in-arena sportsbook in North America, now called Caesars Sportsbook. The space now also boasts a destination culinary experience, Guy Fieri’s DC Kitchen + Bar.

MSE opened “District E powered by Ticketmaster” in the spring of 2023, a flagship esports and entertainment venue. This 14,000-square-foot live-event theater offers a 365-day-a-year series of immersive experiences in esports, music, culinary excellence, event programming, and community events.

MSE proudly promotes its core values for all those that interact with the company. As a member of our team:

You will provide first-class customer service and value for our fans.
You will champion a double-bottom line that engages, unifies, and gives back to the community we serve.
You will work tirelessly to build generationally exceptional teams that compete for championships year after year and create lifelong memories for our fans.
You will measure performance with specific objectives and metrics and our analysis and decisions are compelled by data.
You will prize leadership, but you should value teamwork and collaboration and transparency even more. We treat each other with respect. We act with honesty and integrity. We remain humble.
You will innovate. We are nimble and first to market. We are not averse to risk.
You will have fun. We are in the business of happiness.

Position Overview: The Coordinator, Booking is responsible for assisting with venue calendar management, contract execution, and maintenance of secondary event records. This position requires someone who is well organized, capable of balancing a diverse workload, and completes projects in a timely manner.

Do you have a background in event management with strong communication and organizational skills? We would love to hear from you!

Responsibilities:

Update and maintain Event Booking system.
Provide promoters and agents with venue availability.
Coordinate general communication including holds and offers with promoters and their assistants.
Prepare and track event contracts, addendums, and incentive deals.
Manage show files to ensure all essential documents are present prior to day of show.
Compile and distribute all necessary documents for show settlements.
Facilitate communication of pertinent show information between internal departments.
Create reports as needed and distribute to pertinent internal and external collaborators.
Maintain up-to-date department records including budget, sales and marketing reports, event files, and expense records.
Respond to booking inquiries to increase event days.
Assist with coordination and development of private event rentals.
Develop creative new events and ideas to increase the annual number of events.
Other duties as assigned.

Minimum Qualifications:

Bachelor’s degree or equivalent experience.
Previous event management experience.
Previous administrative support experience or similar skills.
An avid interest in music, knowledge about artists and genres, and an interest in learning about the music industry.
Committed to learning and fostering an environment of diversity, equity, and inclusion.
Strong communication skills both written and verbal, and able to work optimally both independently and on a team.
Ability to prioritize workload, is deadline driven, and can problem solve in a fast paced environment.
Excellent organization skills and great attention to detail.
Ability to efficiently balance and grow positive business relationships in a professional manner.
Basic proficiency with computers and MS Office programs.
Flexibility to work extended hours including evenings, weekends, and holidays as needed.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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