POSITION: Membership Services & Community Engagement Assistantship
DEPARTMENT: Executive Office
REPORTS TO: Vice President, Membership Services & Community Engagement
STATUS: Temporary Full-Time, Non-Exempt
SUMMARY: Assist the Orange Bowl Committee membership in handling of meetings, functions and special requests made by the VP of Membership Services.
Salary: $2260 monthly /Duration: 8.5 months /Tentative start date: Fall 2024
ESSENTIAL FUNCTIONS
Committee Meeting Administration:
o Support with planning and implementation of member meetings and events.
o Assist in the compilation of membership meeting schedules to include but not limited to the Executive Committee, Board of Directors, and General Membership as well as Officers’ Festival Schedule of Events.
o Send reminder notifications to membership of all monthly meetings, annual meetings, special membership meetings, Board of Directors meetings, Executive Committee meetings, new member and board orientation programs, and various sub-committee meetings through email and Membership APP, as needed.
o Assist in the planning and coordination of eight (8) monthly General Membership meetings, approximately nine (9) Board of Directors meetings as well as additional Board calls, and approximately nine (9) Executive Committee meetings annually as well as various other meetings.
o Support in the preparation of agendas and/or minutes of the Board of Directors meetings and General Membership meetings, as needed.
o Assist in the planning and implementation of orientation for new Active Members and Board Members.
o Oversee and coordinate details at General Membership meetings, including registration set-up, sub-committee meeting room coordination, vendor set-up, etc.
Membership Administration:
o Management and maintenance of membership database, as needed.
o Assist in the ordering and distribution of member jackets, emblems, football pins, name tags, and officers’ business cards, as instructed.
o Work with the Events Department on the facilitation of member requests for helmet orders, member credential process, and team arrivals during bowl week.
o Keep track of RSVPs to meetings and events.
o Assist in uploading New Member information on the Membership APP and support member education and usage.
o Interact with members and support their needs as assigned or needed.
o Maintain an up-to-date accounting of Member attendance at General Membership meetings.
Committee Liaison Assistance:
o Assist in the process of managing and charting members’ requirements, participation in sub-committees, and voting eligibility.
o Support Membership Services Committee and the Orange Table Dinner Series Committee in planning and executing Membership events.
o Provide support to the Nominating Committee.
· Organize information regarding potential candidates for Board Slate as part of the election process.
· Assist in scheduling meetings as needed.
· Take minutes at Nominating Committee meetings.
Miscellaneous Event Planning and Coordination:
o Assist in the organization and planning of the following annual events:
· Officers’ Festival Dinner to include gift and menu selection and set-up.
· President’s Installation Dinner.
· Board of Directors’ Retreat.
· Member Brunch at the Orange Bowl International Tennis Championships.
· Past President’s Luncheon.
· Potential New Member Gather and New Member Welcome Reception.
o Work in conjunction with the Events Department as liaison for members at Athletic Directors Dinner, President’s Dinner, Kick-off Party, Rhapsody, Game Day Celebration (Pre-Game) Party, Coaches’ Luncheon, and Orange Bowl Food & Wine Celebration.
o Support other Orange Bowl departments as needed by distributing pertinent information to members and sending push notifications through the Membership App for upcoming meetings, events, and community functions.
Office Administration:
o Assist with the financial administration of various budgets including General Committee, Monthly Member Luncheons, President’s Installation Dinner, President’s Dinner, and Membership Services.
General:
o Assistance on special projects and other tasks as assigned by the Director of Executive Operations.
QUALIFICATIONS
o Bachelor’s degree, with preference to degrees is hospitality, marketing, or management.
o Additional experience in related field a plus.
o Must be able to maintain confidentiality of all corporate, personnel and research matters.
o Attention to detail and adaptability to a changing environment is extremely important as well as dependability.
o Highly organized and attention to detail. Excellent communications and interpersonal skills. Proofreading skills required.
o Proficiency in MS Outlook, Word, Excel and PowerPoint.
o Ability to work flexible hours based on events, including daytime, evening, weekends and holidays, as needed.
o Exceptional problem-solving, communication skills and ability to multitask.
o Must have professional attitude and appearance and have strong teamwork skills.
o Must possess a valid driver’s license.
**NOTE: The OBC conducts background screening and drug testing as part of its pre-employment hiring process**
The OBC is an Equal Opportunity Employer
